Do more by doing less: the productivity paradox

How to do more in less time

How would you like to work only four-hours per week? or three-hour days? It’s a productivity paradox, but you can do more by doing less.

Any way you parse it, everyone wants to do more in the least amount of time. These days, the preoccupation with accomplishing more in record time is prevalent. The world now works at a fast-paced schedule. Sometimes it’s hard to keep up.

The need to accomplish more in the space of twenty-four hours is a given for anyone who wants to be more efficient and achieve more. Luckily, a few enterpreneurs have found a system that allows them to do more by doing less, a productivity paradox which I will further explain here.

Work less by outsourcing your tasks

The 4-Hour Workweek by Timothy Ferriss is the widely referenced bible for doing more with little time or effort. The gist of the oft-quoted book is to work less by outsourcing your tasks to freelancers. Ferriss recommends outsourcing to workers who live in other countries where the exchange rate is favourable, e.g. in India or the Philippines. The book teaches you to not waste time doing tasks that have a low return on investment (ROI). Outsourcing these specific tasks allows you to do more by doing less.

Focus on the big picture, not the small tasks, to maximize productivity

I was looking for similar books at the local library, and stumbled upon two books published this year which take a similar route as Ferriss’s ideas, 3 Hours A Day by Knolly Williams and 10x is Easier Than 2x by Dan Sullivan and Dr. Benjamin Hardy. All three books claim that the secret to accomplishing more in less time is to maximize productivity by letting go of tasks that will not move your business forward. Rather, you should hire a team or outsource these tasks, enabling you to concentrate on the bigger picture.

Do more by doing less

This system is enticing because it challenges what most of us were taught, which is that the harder you work, the more money you will make. If you stand out among your co-workers by putting in more hours, you will be rewarded with a higher salary and a promotion. I can see the lure of abandoning this model and working less and having a lot of free time to do what matters to you.

A lot of people are sold on this idea. It’s an ideal that most people would trade in their current working life for. Most people would relish the idea of working only 4 hours per week while spending the rest of their time travelling or on vacation.

Change your mindset to make this lifestyle work for you

All three authors of these books claim to work a lot less hours than the average CEO, yet manage to easily rake in millions of dollars in profit a year. This type of system works well with a certain type of personality. Williams says that the people he coaches to use his system are workaholics who wouldn’t know what to do with all that time on their hands.

So it takes a certain personality, mindset, and change in attitude for this type of lifestyle to work. You must have a willingness to trust and invest in your hired staff, as well as good leadership, delegation, and the right people who are good at what they do. There is also the challenge of having a staff made up of mostly remote workers, if you outsource your work globally.

Is it possible to work only three hours a day?

So how can you do more by doing less? The productivity paradox is explained in one method by Williams. Williams manages to shorten his work day to three hours a day by focusing on his priorities and letting his staff do the rest.

However, the book doesn’t go into a lot of detail about how to get the capital in the first place to pay your employees. The system is not really a productivity hack either, as you can still work 4 to 12 hours a day but not get anything productive done. It’s more of a way of life.

Williams says to outsource or hire staff to do things that you don’t like doing, so you can better expend your energy doing things that will move your business forward. You will need to let your team self-govern. You will need to develop leadership skills and know when to step back and when to intervene.

According to Williams, his method has been followed by tons of entrepreneurs who have successfully cut down their work hours while having more time to spend with their families. Once they have this system set up, all they need to do is keep an eye on their remote employees and occasionally do the business development or follow up on sales leads.

It does make sense, by multiplying your workforce you can get more done. But use caution if you want to implement this system in your business. There are several reasons why it might not work for you. For example, you might not like delegating. You don’t want to hire to expand your team. You don’t trust people. You rather do everything yourself, or are a constant micromanager.

Is working at a 10x capacity more efficient?

In the book 10x is Easier Than 2x, working at 10x means you only focus on the essentials of running a business. This frees your mental capacity for innovation and creativity, leaving your team to work on the operational side of your business.

The authors stress that quality rather than quantity is essential to working at 10x. 10x is better than being 2x. 2x means that you’re stuck expending your precious energy doing things that could easily be outsourced.

They also state that it’s easier to reach for the impossible goals because there’s less competition. There’s too much competition for smaller goals. Everyone else is already trying to accomplish the easy goals.

The more specialized your skills, the more narrow your niche is, and the less competition you face. Utilize your individuality, your uniqueness, and you will find that you will never have to compete again.

Also, because your goals are so far reaching, your way forward is clearer since there are fewer paths that will take you to the bigger, impossible goals.

Dream bigger dreams

The authors state, dream bigger dreams, and do what no one’s done before. Have higher standards. This means choosing only those clients who can afford to pay the fees that you set.

Prioritize the big picture goals and don’t waste time on small goals that will only get you 2x farther than where you are right now. After a 10x jump to your goal, reset your goal every time you accomplish your previous goal.

The authors of these books are hugely successful entrepreneurs with unimaginable wealth. They recommend that by doing less, you are doing more, which may sound like a paradox.

A caveat to this method is that you could still follow their method, work only a few hours a week, but still waste time. But if you go about it the right way, better opportunities will find their way to you. They say that doing the impossible is achievable with their methods. The only way to find out is to try it yourself.